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Document Authentication and Legalization
Procedures & Fees
Notarization
Authentication by the US
Department of State
Authentication by the Consulate
General of Ukraine in New York
Consular Fees for Legalization
Processing Time
Instruction for the legalization of documents
by the Ministry of Foreign Affairs of Ukraine
US
Rules and Regulations for Authentication of Documents
List of State Authentication Authorities
Notarization
If the document is in the Ukrainian language and requires merely notarization, then it may be signed by the signatory person before the Consul of Ukraine at the Consulate Office who will thereafter notarize it (see here).
Authentication by the US Department of State
All documents issued by American governmental entities, or which are business documents or documents that have been previously notarized in accordance with the procedures of the various States must be legalized in accordance with the US Rules and Regulations for Authentication of Documents by the Authentication's Office (FMSS/GS/AUTH) of the US Department of State (518 23rd Street, N.W., State Annex 1, Washington, D.C. 20520; Tel: 202-647-5002, 1 800-688-9889 (Option #6). After being legalized, they may be submitted to the Ukrainian Consulate for "authentication".
The Consulate General of Ukraine U.S. U.S.
The Consulate General of Ukraine in
a)
American business documents, or documents relating
to the adoption of children from
b)
All other documents each of which have
been certified by the Secretary of State of the respective State.
Beginning on
2.
A photocopy of the entire original
must also accompany each document Submitted to Consulate General
of
When submitting and documents heaving any pages with overlapping attachments,
you must provide a photocopy
of each such page both with and without the attachment. In doing
so, care must be taken not to remove any staples. Photocopies of
multi-page documents must be in exact sequential order as the original,
collated and stapled, and attached to the original document with
a clip.
Fee Structure for Legalization
of Documents
|
For legalization
of each document relating to the enforcement of rights an
individual (physical person) but not an individual acting
on behalf of a legal entity |
$60* |
+$10 |
for acceptance
of the set of documents (application fee) (non-refundable)
plus a consular fee |
|
For legalization
of each document relating to the enforcement of rights juridical
person (legal entities) in |
$120* |
* For expedite service of less
than nine business days, each of the respective fee is doubled.
3.
The Consulate General of
4.
If the documents are to be returned by mail or courier
service, the Consulate General of Ukraine must be provided with
a pre-paid self-addressed envelope. Any mail service is acceptable
except DHL. The FedEx, UPS, Airborn Express,
Express Mail are preferable.
The Consulate General
of Ukraine disclaims any responsibility for any mail that is lost,
damaged, misdirected or delivered late.
5.
The documents, which you are intended to submit for
legalization, should be delivered to the Consulate General of Ukraine
on its business hours.
The processing time
is nine business days.
At the specific request of a submitting party
for expedite service documents will be legalized
at the same (up to three documents) or next day.
Processing time
The processing time for legalization of documents is nine business days not counting the business day of its receipt by the Consulate. Please also be advised that documents received on Saturday, Sunday or a legal Ukrainian or American holiday are considered received on the next business day.
Expedited Service: At the specific request of the submitting party, documents will be legalized on the next business day. For expedited service the consular fees are doubled.
Instruction for the legalization of documents by the Ministry of Foreign Affairs of Ukraine (dated the February 2000)
1. The Consular Department of the Ministry of Foreign Affairs of Ukraine pursuant to the Vienna Convention on Diplomatic Relations (1963), the Consular Statute of Ukraine, approved by Decree of the President of Ukraine ¹127/94, conducts legalization of documents issued by official bodies of Ukraine directed for circulation abroad. Since Ukraine is not a Party to the Hague Convention abolishing the Requirement of Legalization for Foreign Public Documents, the chain legalization procedure is in use on the territory of Ukraine.
2. The Consular Department legalizes the following documents:
-
original public documents of new Ukrainian sample, issued by authorities registering acts of civil state, certified by regional Department of the Ministry of Justice in the region (oblast') of their issuance; Department of Justice in the Autonomous Republic of the Crimea; Municipal Departments of Justice in Kyiv and Sevastopol; Central and Livoberezhnyi Authorities registering acts of civil state.
-
original documents of education (diplomas, certificates of degree etc.) of international sample shall be legalized if the application letter of the Higher Educational Institution issuing such document is provided. This letter should be certified by the Ministry supervising such Institution.
-
copies, translations and other documents, certified or issued by State notaries. These documents should be certified by the Ministry of Justice of Ukraine.
Upon legalization by the Consular Department, public documents should be certified by diplomatic mission or consular post of the State wherein they will be used.
3. The Consular Department shall not legalize documents, executed in a foreign State. Such documents should be legalized by Ukrainian Consular Post in a State from which such documents emanate. In case there is no Ukrainian Consulate in such a State, foreign documents could be legalized by the Consular Department of the Ministry of Foreign Affairs of Ukraine after being certified by the Ministry of Foreign Affairs of the State (or other body authorized to certify the documents designated for use abroad) from which they emanate and by a Consular Post of such State, representing this State in Ukraine.
4. Documents belonging to natural persons (citizens) shall be accepted for legalization only if a passport or any other document identifying person is provided; as far as the legalization of documents certifying marital status is concerned, a national passport is required. When handing in documents for legalization belonging to or written out for another person, an applicant should present notarial letter of attorney issued by the owner of these documents. A letter of attorney, issued by competent bodies of foreign State should be certified in Ukrainian Consulate in this State (see appendix ¹ ).
5. Documents of legal entities shall be accepted if the application letter on a blank with a requisite and a seal of the enterprise. Such application letter must contain: a list of documents, purpose for legalization of documents, information about a person authorized to hand in documents. Where necessary the Consular Department may require other (additional) documents to ascertain the facts indicated in documents subject to legalization.
6. All citizens handing in their documents for consular legalization shall fill in an application form.
7. Consular fees for legalization shall be paid directly in the bank office located in the Ministry of Foreign Affairs, upon documents subjects to legalization have been handed in:
- 8 Hrn for documents of citizens of Ukraine;
- 85 Hrn for documents of legal entities and organizations related to their activity;
- 17 Hrn for documents of non-citizens of Ukraine.
8. Legalization procedure takes 1 day an Documents, having been accepted for legalization, can be collected starting from the next day. Documents legalized on urgent procedure can be collected the same day. In this case the double consular tariff is to be paid
9. The Division of Legalization and Demand of the Consular Department is open during all working days: reception of documents - 9.30-13.00; collecting hours - 16.00-17.30 (Friday - 16.00-16.45). Address of Consular Department of the Ministry of Foreign Affairs: 1, Mychailivska Sq., Kyiv, 01018. Telephone number for other inquiries: +380 (44) 212-83-92, fax: +380 (44) 293-00-66.
10. Consulting concerning legalization could be provided by officers of the Consular Department of the Ministry of Foreign Affairs in the rooms ¹ 1, 2, 3. The Consular Department of the Ministry of Foreign Affairs is not responsible for the validity of any information received from other sources.
11. The rules stated in this Instruction may be subject to change.
12. The rules of consular legalization in foreign Consular Posts in Ukraine may be obtained only in these Consular Posts.
You can obtain assistance for authentication of of documentû
for Ukraine at Logos International, Inc
