OBTAINING DOCUMENTS FROM UKRAINE

Please be advised that in order to obtain original or copies of civil documents (including birth, marriage, divorce, death and education records etc) on file in Ukraine applicant needs to submit a completed copy of the questionnaire directly to Ukrainian Archives.

In this case the Consulate General of Ukraine in New York will inform you about he results of these requests.

Applicants residing in Connecticut, Maine, Massachusetts, New Hampshire, New Jersey, New York, Pennsylvania, Rhode Island, Vermont can also initiate a request for an archival search through the Consulate General of Ukraine in New York:

In this case you should submit questionnaires to:

Consulate General of Ukraine

240 East 49 St.

New York, NY 10017

· Three originals of the questionnaire must be submitted for each document being requested.

· The questionnaire should be completed in Ukrainian, typed in block letters in black or blue ink, dated and signed by the applicant.

· If a photocopy of the requested document is available, it may be helpful to include it with the questionnaire, as it may assist in facilitating the search for the document.

· If the questionnaire will not be submitted by the applicant in person, then it will also need to be notarized by a notary public.

· The request will be accepted only if the information provided the questionnaire is completed in full and exact detail in Ukrainian language.

· There is a Consular fee - $ 50 for each document search. Payment should be in the form of a money order made payable to the Consulate General of Ukraine in New York. In case of absence of corresponding data in archives, the consular fee already paid shall not be reimbursed.

Failure to comply with these instructions may result in the return of your request unprocessed.

Note: There is no expedited service!

In order to request the documents from Azerbaijan, Bilorus, Armenia, Georgia, Kazakhstan, Kyrgyzstan, Latvia, Lithuania, Estonia, Moldova, Russia, Tajikistan, Turkmenistan, Uzbekistan, an applicant is required to forward a request directly to the archives of the countries mentioned or proceed through the Embassies of these countries in the USA.

The procedure to be followed

when requesting documents from Ukraine's regional offices of live records

1. Copies of the certificates may be released only to the persons involved, who have requested them in the past. Copies of children's (under 18 years of age) birth certificates may be released to parents or adoptive parents only. Persons who become of age may obtain copies of their certificates presenting their Ukrainian passports.

Persons deprived of parental rights cannot obtain their children's birth certificates.

Copies of death certificates may be issued only to the next of kin. An appropriate document proving lineage is required.

2. Copies of dissolved marriage certificates cannot be issued. In such cases an applicant can obtain a copy of record only.

3. Copies of certificates proving the registration of the civil state acts can be issued only to the persons mentioned in the civil record. Besides, certificates verifying the registration of birth, marriage, divorce, changes of last name, given name, patronymic name can be released to the next of kin, adoptive parents or custodians only.

4. When applying for a copy of any certificate an applicant should furnish the following information: last name, given name, middle name and address of an applicant; last name, given name and middle name of a person, in whose name a certificate is requested; name of certificate requested; when and where the civil state act has been registered; reason for request.

When requesting birth certificates full and patronymic names of the parents should be indicated. If the marriage or divorce certificate is requested, an applicant should indicate the name of the spouse.